Privacy Policy Overview

1. Introduction


The purpose of this privacy policy is to inform you about how [Notariat AI/ Itanéo] collects, uses, protects and shares your personal data when you use our artificial intelligence solution dedicated to notarial acts, accessible via our web application or in the Microsoft 365 environment.


We are committed to ensuring the confidentiality and security of data processed in accordance with current legislation, including the General Data Protection Regulation (GDPR).


2. Data controller


The data controller is:

Itaneo

Address: 3, allée des Nourrets, 78430 Louveciennes France

Contact : ai@itaneo.com


3. Data collected


We may collect and process the following categories of data:

  • Identification data: Last name, first name, email address, professional information.
  • Connection and usage data: User identifiers, activity logs, settings and preferences.
  • Legal data: Documents and notarial deeds shared or analyzed via the platform; uploaded files.
  • Technical data: Browser type, IP address, information about the device used.
  • Support Data: Correspondence with technical support or customer service.


4. Purposes and legal basis of processing


Your personal data is processed for:

  • Provide access to and operation of the application.
  • Facilitate the research, understanding and analysis of notarial acts.
  • Ensure the security and confidentiality of exchanges.
  • Improve and personalize our services, develop new features.
  • Manage assistance and support requests.
  • Comply with our legal obligations (invoicing, audits).
  • The legal basis for processing is the performance of the contract (access to the service), compliance with legal obligations, as well as the legitimate interests of the company (security, improvement of the service).


5. Security and confidentiality


All data is hosted on secure servers located in the European Union or in countries recognized as adequate by the European Commission.

  • Documents and files are systematically encrypted (AES 256 encryption, “in transit” and “at rest” encryption).
  • Access to data limited to authorized personnel subject to an obligation of confidentiality.
  • Strong authentication (via Microsoft Authenticator, for example).
  • Regular audit of the compliance of our infrastructure.


6. Sharing of data


We do not share your personal data with third parties, except in the following cases:

  • Technical service providers and subcontractors necessary for the provision of the service (hosting, Microsoft Azure cloud, maintenance).
  • Legal or administrative obligation (judicial request).
  • With your explicit consent.


No act or document is shared or reused outside of the dedicated secure environment.


7. International transfers


Data is only transferred outside the European Union if the recipient country has an adequate level of protection or under standard contractual clauses approved by the European Commission.


8. Data retention


Personal data is kept for the duration of use of the service.

The documents processed are kept in accordance with the legislation applicable to the notarial profession, and according to the settings defined by each client (firm).

Technical logs are kept for up to 12 months, then deleted or anonymized.


9. Your rights


In accordance with the GDPR, you have:

  • Right of access to your personal data.
  • Right of rectification.
  • Right to erasure (“right to be forgotten”).
  • Right to restriction of processing.
  • Right to object to processing.
  • Right to the portability of your data.

To exercise your rights, contact us at: ai@itaneo.com


10. Cookies and trackers


Our platform may use cookies or similar devices only for technical purposes (authentication, security) and never for advertising purposes. An information banner appears when you first log in.


11. Children and minors


Our service is strictly intended for notary professionals. No data processing concerning minors is intentionally planned.


12. Modification of the policy

This privacy policy may change, particularly in the event of regulatory or technical changes. Any updates will be communicated on the platform and, where applicable, by email.


13. Contact

For any questions regarding the protection of your data, contact:

Jerome Piquot

3, Allée des Nourrets

78430 Louveciennes